Workorder

Contents

- Workorder
- Order Form Line
- WorkOrderLineEmblem
- Related Programs

Workorder

Purpose

The workorder is used to make reservations on stock (or direct Purchasing could
be done) and to bring items into circulation for a specific customer.
This workorder can be brought into circulation in two ways:
1) Delivery from stock: when this option is selected the stock can be taken from:
a) Customer owned stock
b) Customer related stock
2) Direct purchase order
Condition:
In the header of the workorder, the "requested dlelivery date" should be entered.
The order line should be filled with at least the following fields: product, finishing method,
reason code and grade.
Example:
A workorder is added for a hospital to bring 5 jackets into circulation

Important Fields

Work Order for Customer Related Pool or General Use Pool

When a Work Orders is added from the Work Order Status Control, the Work Order
has no relationship with a Wearer. Therefore this is a Work Order for Pool items.
These Pool Items can be issued as Customer Related (or Bill-To/Debtor related)
or can be issued as General Use Pool .
(all customers that have a contract for that item could receive the item)

Requested Delivery Date

This date is the date on which the customer wants to receive the products.
This date could be entered via the WEB Garment Services Application or
while adding the Work Order from the Wearer dialog.

Fulfillment Date

The real fulfillment date of the Work Order: this means the full work order
has been delivered on that date.

Allow Phased Delivery

This checkbox is informative to the employees only; when this is checked,
the stockroom employee is informed that the delivery of the garments may be
done in partial deliveries (Note: this is NOT the same as Swing Suit Delivery).

From Customer Owned Stock

If checked: This Work Order will make the reservations of Stockroom
Quantities on the Customer Owned Stock only.

Route

Credit For Sales Note

Work Order # (number)

Every Work Order has a unique number within the Business Unit.
This enables traceability. When Swing Suit Delivery is turned on
(see Garment Tab at Customer dialog), the system will automatically
generate two work order numbers for a wearer (first delivery, second delivery).

From Customer Related Stock

If checked: This Work Order will make the reservations of Stockroom
Quantities on the Customer Related (but laundry owned) only.

Department

Direct Invoice

Direct Purchase Order

If this is checked the Work Order will NOT make reservations on the stock
quantities but will be generating a purchase order.

Date Entered in System

Sometimes it takes a long time before the request is received at the laundry.
Therefore the date entered in the system is stored so you can determine the
time between the ordered by the customer and the date entered.

Customer Reference

When a customer wants to refer to their internal order number this can be entered here.

Expected Fulfillment Date

This expected fulfillment date is calculated by the system based on the average
delivery terms (when there is not enough stock available).
Also when a Purchase Order is confirmed with a date for delivery, the expected
fulfillment date is updated for this work order as well.
This expected fulfillment date is also presented to the user at the WEB application.

Wearer

This redisplays the Wearer information (see also Wearer).

Distr. Point

Ordered by Customer on

The customer could have send in paperwork and wrote a order date on.
This order date can be entered in the system. See also Date Entered in System.

Delivery From Stock

This Work Order will make reservations on the stockroom quantities and is
expected to be delivered from stock. If there is not enough on stock,
the system will recommend purchasing (see Purchasing).

Order Form Line

Purpose

The order lines can be added to a workorder with the specific product codes.
Condtion:
The next fields are mandatory: product, finishing method, reason code and grade.
Excample:
A workorder with number 10000005 has 2 orderlines:
1) 1 with product code 10203040 and description Jacket
2) 1 with product code 20304050 and description Trousers

Important Fields

Reason Code

The Reason why the work order was entered.
This could provide nice statistical information.

Instructions

Per Work Order Line it is possible to enter some instructions for the
stockroom employees.

Grade

The requested Grade could be determined by the system if the customer
requires a minimum grade (see Garment Tab in Customer dialog) or requires
a minimum grade for a function (see Customer Function Codes).
The system will try to match the grade and if there is not sufficient stock,
the system will upgrade to the next (better) grade.

Cancelled Quantity

It could be that some products are not needed anymore.
If the cancellation is done on a work order is will not affect the purchase order
if that was already ordered. The work order is assumed to be completed when
the Requested Quantity equals Issued + Cancelled.

Code Uniquely

This means that the products that are issued must be coded with a barcode or chip.
This unique code could be generated (barcode when the item is not yet unique) or
could be a chip that is attached at the moment of issue.
The to-be-issued products could also come from the Unique Stock.

WorkOrderLineEmblem

Purpose

When a workorder is added, it is possible to add products and emblems.
This is meant to bring the products into circulation. Emblems are not mandatory for creating
a workorder line.
Condition:
When the subdialog "Workorderline emblem" is selected, the following fields are mandatory:
product, size/shape and fabric.
Example:
In workorder number 1, the emblem Volvo is added for the garment product "Jacket".

Important Fields

User Defined Emblems

This is an Emblem that is made upon request.
There is no stock kept for that emblem. Used for direct embroidery.

Attachment by

The attachment by is related to the emblems: who is taking care of the emblems?

Issued Emblem Quantity

Since the system is able to keep stock and knows how many emblems
are issued (and linked to a unique item), it keeps track of how many emblems
are really issued.

Placement

Where must the emblem be attached to the garment?
See also Emblem Templates.

Predefined Product

Emblems that are Predefined Products can be on stock, can be reserved, purchased. User defined emblems are made upon request.

Related Programs

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