Route Status Control

Contents

- Route Status Control
- Adjust Invoice Header
- Adjust Invoice Line
- Related Programs

Route Status Control

Purpose

This powerful production- as well as administrative management tool is made to have
an on-line overview of the specific routes and their status, such as:
- Packing status; are load lists and packing notes printed
- Soil count status; is that started, completed?
- Invoices generated (specifically US)
- Routelists printed
- Soil tickets printed (specifically US).
Besides the status of each Route, the system is able to present the following reports
(multi-select on more routes):
- Merchandize Requirement; what do we need for completing the route(s)
- Reasonability report; was the Soil count within the margins
- Settlement Summary; what were the adjustments made for this route's customers
- Completeness Check
Condition:
Routes must be Added in this screen to enable the functions as mentioned in the bottom of the screen.
Example:
On Wednesday, there is defined a route for the 26th of January 2004.
In the screen, the following information can be shown:
Date: 26 January 2004
Day: Wednesday
Packing status: packing note printed
Settlement: in progress
Invoice generated: complete
Routelist: printed
Soil count list: printed

Important Fields

Driving Date

txtOriginalDeadline(No accessibble name set !!!)

End Mileage

Loading Dock

txtDeadline(No accessibble name set !!!)

Truck

Loading Dock

Truck

Start Mileage

Driver

Day

Driving Date

Day

Driver

Adjust Invoice Header

Purpose

In the US this is possible for entering the pay this amount field.
It is also possible to change an invoice from charge to cash.
In EU normally there are no changes or adjustments made to an invoice header.

Important Fields

Checkbox Unable to Deliver

Only checked when the delivery could not take place and the invoice was
not delivered either.

Pay This Amount

The amount that is the expected total amount of the invoice AFTER adjustments
are made.
This will be checked by the system. When the adjustments are stored and
the computed amount equals the Pay This Amount, the computed amount will turn green (OK).

Prebilled Amount

The prebilled amount is always kept with the settled invoice.
Also all adjustments are kept in the historical information of the system.
This enables to analyze the adjustments made. See also the Adjustment Verification Report.

Computed Amount

During the adjustments that are made in the invoice lines, the computed
amount will change.
At the moment that the computed amount is equal to the Pay-this-amount field,
he computed amount will turn green (OK).

Cash Collected

This is ONLY to be filled when the customer paid the amount in Cash
(disregard the fact that it could be a normal charge customer).

Unable to Deliver Reason Code

The reason that the delivery could not take place needs to be entered here.
There is a choice of several pre defined reasons.

Adjust Invoice Line

Purpose

Adjusting the invoice lines is possible as long as the invoice is not settled
yet (not definitive yet). The adjustment can be done with entry of the reason code.
This reason code could trigger transactions in the system (see reason codes).
Adjustment can be done on quantity as well as amount.
In EU corrections are not allowed (use correction tickets).

Important Fields

Adjusted Delivery Quantity

The system allows the adjustment of a quantity via the settlement procedure
(via the system or the PDA). This adjustment will also result in a historical
adjustment (Delivered products).

Billing Adjustment Reason

This opens a view of the Reason Codes that can be chosen for the billing
adjustment of this invoice line.
Only those reason codes will be available to chose from when they are defined
as Billing Adjustment Reasons (see Reason Code dialog).

Adjusted Billed Quantity

This is the result of the Prebilled +/- the Adjusted quantity.

Related Programs

Copyright © 2002 by ABS Laundry Business Solutions, The Netherlands.

No part of this manual may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, for any purpose without the express written permission of ABS Laundry Business Solutions.