Reason Code

Contents

- Reason Code
- Adjust Invoice Line
- Correction Ticket Line
- Correction Ticket Weight
- Stock Correction Non Unique
- Stock Correction Unique
- Wearer Inventory
- Order Form Line
- Related Programs

Reason Code

Purpose

This dialog is used to define the reasons why the inventory is adjusted or an invoice is adjusted.
This is meant for garments and non garments. For example the dialog "Take items out of circulation"
and "Receive items in stock" have the link with a reason code.
A distinction is made between Inventory Adjustment Reasons and Billing Adjustment Reasons.
- Inventory adjustment reasons usually trigger one of the automatic procedure mechanisms mentioned
in the screen. These can be: direct inventory adjustment, future inventory adjustment, flat rate
adjustment, replacement and free extra inventory.
- If a reason is set up as being a Billing Adjustment Reason (second Tab), the reason can be
used during the Invoice Adjustment Entries (mainly used in the USA)

Important Fields

Reason for Billing Adjustment

Reason for Billing Adjustment

Reason for Inventory Adjustment

Reason for Inventory Adjustment

-

-

Biling Adjustment Reason

Biling Adjustment Reason

First Issue

First Issue

For Garments

For Garments

Charge Residual Value for Return Items in Stock

Charge Residual Value for Return Items in Stock

Charging Restocking Fee

Charging Restocking Fee

-

-

Rag/Make Customer Owned Loss Charged Items

Rag/Make Customer Owned Loss Charged Items

Export To Hand Held

Export To Hand Held

Description

Description

Ordering Reason

Ordering Reason

Make Customer Owned Unique Item

Make Customer Owned Unique Item

-

-

Charging Make up/Preparation Costs

Charging Make up/Preparation Costs

For Non Garments

For Non Garments

Code

Code

Standard Residual Value

Standard Residual Value

Sample Issue

Sample Issue

Out Of Circulation

Out Of Circulation

Stockroom

Stockroom

Contract Change

Contract Change

Calculate Rent On Stock

Calculate Rent On Stock

Reason Group

Reason Group

No Delivery to Customer

No Delivery to Customer

Default for Labeling

Default for Labeling

Reason for Transaction Code

Reason for Transaction Code

OR Packs

OR Packs

Stockroom selectable at workorder

Stockroom selectable at workorder

Register physical stock transaction

Register physical stock transaction

Fixed

Fixed

By Customer in Internet Application

By Customer in Internet Application

Replacement

Replacement

Service (Truck) Replenishment

Service (Truck) Replenishment

Driver Sales

Driver Sales

Adjust Invoice Line

Purpose

Adjusting the invoice lines is possible as long as the invoice is not settled
yet (not definitive yet). The adjustment can be done with entry of the reason code.
This reason code could trigger transactions in the system (see reason codes).
Adjustment can be done on quantity as well as amount.
In EU corrections are not allowed (use correction tickets).

Important Fields

Adjusted Delivery Quantity

The system allows the adjustment of a quantity via the settlement procedure
(via the system or the PDA). This adjustment will also result in a historical
adjustment (Delivered products).

Price

Price

Amount

Amount

Billing Adjustment Reason

Billing Adjustment Reason

Adjusted Billed Quantity

This is the result of the Prebilled +/- the Adjusted quantity.

Product

Product

Stop

Stop

Line Number

Line Number

Customer

Customer

Wearer

Wearer

Invoice#

Invoice#

Correction Ticket Line

Purpose

When a delivery note is chosen to refer to with this correction the
Correction Wizard appears and will help to make the proper adjustments.
The products and the quantities will appear as default values.
Also the button Add Zero Lines can be used; all products that normally need
to be counted (soiled or clean) will appear. After that the quantities can be entered as positive and negative quantity.
A correction becomes historical information in the system after Processing and Printing the note.

Important Fields

Finishing Method

Finishing Method

Size

Size

Product

Product

Quantity

Quantity

Customer

Customer

Distribution Point

Distribution Point

Quantity

Quantity

Department

Department

Correction Ticket Weight

Purpose

When a weighing note is chosen to refer to with this correction the
Correction Wizard appears and will help to make the proper adjustments.
The weighing categories and the weights will appear as default values.
Also Adding Weighing Categories is allowed; after that the weights can
be entered as positive and negative adjustment.
A correction becomes historical information in the system after Processing and Printing the note.

Important Fields

Clean Weights

Clean Weights

Soil Weights

Soil Weights

Delivery Date

Delivery Date

For Weighing Ticket

For Weighing Ticket

Correction for Date

Correction for Date

Remark

Remark

For Delivery Note

For Delivery Note

Customer

Customer

Status

Status

Stock Correction Non Unique

Purpose

For products that are on stock that are not unique identified (barcode or chip)
the system allows to enter a + or - correction in the system.
This must be followed with a reason code.

Important Fields

Customer Related Stock

Customer Related Stock

Customer Owned Stock

Customer Owned Stock

Stockroom

Stockroom

Product

Product

Size/Grade

Size/Grade

General Stock

General Stock

Customer

Customer

txtCounted

txtCounted

cmbReason

cmbReason

dfCorrectionDate

dfCorrectionDate

Size/Grade

Size/Grade

spQuantity

spQuantity

Stock Correction Unique

Purpose

For products that are on stock that are unique identified (barcode or chip) the system
allows to enter the barcode or chip to be corrected in the system.
This must be followed with a reason code.

Important Fields

Row/Location

Row/Location

Size/Grade

Size/Grade

Product

Product

General Stock

General Stock

Reason Code

Reason Code

Customer

Customer

Customer Related Stock

Customer Related Stock

Customer Owned Stock

Customer Owned Stock

Stockroom

Stockroom

Row/Location

Row/Location

Size/Grade

Size/Grade

txtSystemStock

txtSystemStock

txtScanned

txtScanned

Wearer Inventory

Purpose

The wearer inventory is the range of products, which can be set-up for the wearer
related to the customer. These can be various products related to the wearer.
Condition:
The following fields are mandatory: customer, wearer id, name and consumption point,
product, size and finishing methode
Example:
Hospital Maxima in Eindhoven has a wearer Pieterse, which has the following garment pieces:
- trousers (2 pieces): size: 42 and finishing method: partly dry
- shirts (2 pieces): size: 42 and finishing method: partly dry

Important Fields

Size

Size

Temporary Rent Stop Start Date

Temporary Rent Stop Start Date is used for the seasonal inactive season
and if NO rent may be charged during the inactive season.
(see also Product List per Customer)

Price

Price

Special Minimum Grade

The wearer should have a minimum grade for this garment that is different
than defined on customer level.

Temporary Rent Stop End Date

Temporary Rent Stop End Date is used for the seasonal inactive season and
if NO rent may be charged during the inactive season.
(see also Product List per Customer)

Emblem Template

Emblem Template

Changes/Week

Changes/Week

Special Minimum Grade

Special Minimum Grade

Free Changes

Within this Wearer Inventory Line there is a Free Changes per week.
More than this number of changes per week will be charged for.

Modification1

The first modification that should be done to this product.
See also Modification Groups and Product table.

Inventory

Inventory

Credit

Credit

Not Personalized Garment (Size related pool)

Not Personalized Garment (Size related pool)

Season

Season

Modification2

The second modification that should be done to this product.

Finishing Method

Finishing Method

Personalized Garment

Personalized Garment

Start Date

Start Date

Remark

Remark

Product/Model

Product/Model

txtPriceCredited2

txtQuantityCredited

Wearer/Employment

Wearer/Employment

txtPriceCredited

txtPriceCredited

txtAmountReturn

txtAmountReturn

txtFreeOfChargerQty

txtFreeOfChargerQty

txtCircInventory

txtCircInventory

txtQuantityLoss

txtQuantityLoss

txtInvoiceCredited2

txtInvoiceCredited2

txtQuantityReturn

txtQuantityReturn

txtAmountCredited

txtAmountCredited

txtInvoiceLoss

txtInvoiceLoss

Customer

Customer

txtPriceReturn

txtPriceReturn

txtQtyFlagged

txtQtyFlagged

txtReplacementWo

txtReplacementWo

Employment

Employment

txtQuantityCredited2

txtQuantityCredited2

txtPriceLoss

txtPriceLoss

txtSwingSuitStatus

txtSwingSuitStatus

txtStatus

txtStatus

txtAmountCredited2

txtAmountCredited2

txtQtyReturnedDecrease

txtQtyReturnedDecrease

txtAmountLoss

txtAmountLoss

txtQtyMarkedForReplacement

txtQtyMarkedForReplacement

Order Form Line

Purpose

The order lines can be added to a workorder with the specific product codes.
Condtion:
The next fields are mandatory: product, finishing method, reason code and grade.
Excample:
A workorder with number 10000005 has 2 orderlines:
1) 1 with product code 10203040 and description Jacket
2) 1 with product code 20304050 and description Trousers

Important Fields

FinishingMethod

FinishingMethod

Reason Code

Reason Code

Instructions

Per Work Order Line it is possible to enter some instructions for the
stockroom employees.

Requested

Requested

Grade

Grade

Product

Product

SizeDefinition

SizeDefinition

Cancelled

Cancelled

Code Uniquely

Code Uniquely

txtDiscount

txtAvailableOnStockQty

Customer

Customer

txtDistributionPoint

txtDistributionPoint

efInstructions

efInstructions

Sales Price

Sales Price

Wearer

Wearer

txtOutstandingQty

txtOutstandingQty

Product List Per Customer

Product List Per Customer

All Products

All Products

txtCurrency

txtCurrency

txtSubstituteQty

txtSubstituteQty

txtDepartment

txtDepartment

Employment

Employment

SizeDefinition

SizeDefinition

txtIssuedQty

txtIssuedQty

Related Programs

Copyright © 2002 by ABS Laundry Business Solutions, The Netherlands.

No part of this manual may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, for any purpose without the express written permission of ABS Laundry Business Solutions.